Attendee Terms & Conditions By registering to attend the 2016 Energy Science & Technology Conference (“ESTC”) located at a rented room at Eagles Lodge Number 4080 (“Private Club”) and whose attendee registration payments are received by A & P Electronic Media (“AP”), You – the registrant (the “Attendee”) automatically agrees to the terms and conditions set forth below (the “Terms and Conditions”). These Terms and Conditions apply to each attendee registered for the ESTC, Private Club and AP. Any person, delegate, accompanying person, student, media representative, speaker, or exhibitor who is present at the conference is considered an attendee.
ESTC, Private Club and AP reserves the right to render, in its sole and absolute discretion, all interpretations and decisions in connection with the Terms and Conditions and to establish further regulations binding upon Attendee as may be deemed necessary to the general success and well-being of ESTC, Private Club and AP and/or any person(s) affiliated therewith. ESTC, Private Club and AP’s decisions and interpretations shall be final in all cases.
Rules, Regulations & Attendee Conduct. Attendee agrees to abide by all fire, safety, and health regulations of the local, city, state, and private club where the conference is held. Attendee must comply with all applicable federal, state, local and ordinances, as well as ESTC, Private Club and AP policies and procedures as set forth below. Participants in violation of such rules and/or who behave in an unsafe or careless manner while attending the conference may be asked to leave immediately and will be held responsible for their actions. Attendee acknowledges that such violations may result in the attendee being removed from the ESTC and Private Club and barred from returning without refund of the Attendee’s registration fee. Attendee likewise acknowledges and agrees that all attendees of the conference have the right to enjoy the conference equally. Disruptive behavior that interferes with the conduct of reasonable business at the ESTC and Private Club, or any other attendee’s safety or comfort, may result in the attendee being removed from the ESTC and Private Club and barred from returning without refund of the Attendee’s registration fee.
Indemnity. To the extent permitted by law, the Attendee agrees to protect, indemnify, defend, and hold harmless ESTC, Private Club and AP, and their respective employees, officers, directors, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney’s fees) arising out of or connected to the actions or failure to act in accordance with the Terms and Conditions by Attendee, its employees, officers, directors, or agents, except those claims arising out of the other party’s gross negligence or willful misconduct.
Registration Fees. All sales are final. There will be no refunds issued. Attendee may transfer Attendee’s payment to another Attendee if they are unable to attend ESTC.
Access to Private Club. ESTC is a private event. Attendee will be signed into Private Club as a guest of one or more of private members of Private Club.
Access Guidelines. ESTC, Private Club and AP is committed to making all reasonable arrangements that will allow Attendee to participate in conference events. All rooms at the conference are wheelchair accessible. The first row of seating in meeting rooms may be reserved for individuals with special needs. Special services, equipment, or accommodations should be requested in advance of the conference by replying to the first email that is sent to you with payment details informing us of your requests.
Age Requirements. Private Club serves beer, wine and liquor. Idaho state law forbids anyone under the age of 21 from consuming any alcohol. Attendees may be under 21 and any attendees under the age of 18 must be accompanied by a parent or legal guardian. Attendees under the age of 21 may not enter the social room and must stay in the conference room, they may be escorted by a trustee to the bathroom and they may have access to the exhibitor and dining rooms.
Alcohol & Drugs. ESTC, Private Club and AP supports and enforces all laws of the state and municipality where the ESTC is held in all matters concerning alcohol and other controlled substances. It is considered unlawful to furnish or give any liquor, malt, or brewed beverages to minors, visibly intoxicated persons, habitual drunkards, or those prone to intemperate habits. It is also illegal for minors to purchase or possess alcohol and to be visibly intoxicated. All medically unsupervised possession of controlled substances is prohibited. The manufacture, delivery, sale, and possession of an illegal substance could result in legal action.
Smoking. Private Club is exempt from Idaho state laws that ban smoking in public places. Smoking is prohibited in the conference room. Smoking is permitted in designated smoking areas only.
Lost Registration Badge. Attendee’s registration badge must be worn at all times during the ESTC. Access to Private Club will not be granted to those without proper credentials. If Attendee loses, misplaces, or forgets his or her name badge, identification is required for the creation of a new registration badge.
Modification of the Conference Program. ESTC reserves the right to modify the program, which is published as an indication only.
Lodging Accommodations. Hotel or motel accommodations are the sole responsibility of the Attendee.
Salvatory Clause. If there is a determination that any part of the Terms and Conditions is ineffective or impracticable, then the validity of the Terms and Conditions remaining is not impaired.
Photography & Filming. Photographs may be taken during the conference presentations, but audio or video recording of the presentations is prohibited. Attendees hereby grant ESTC, Private Club and AP and its representatives permission to photograph and/or record them at the conference, and distribute (both now and in the future) the attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.
Photography or Recording Usage by Attendees. ESTC, Private Club and AP appreciates all coverage of the ESTC. Attendee’s may take photographs. Audio and video recordings of the speaker’s presentations are forbidden. Other audio or video recordings may be made by Attendee with the permission of each person being recorded. All requests for press passes must be made in advance of the conference to info (at) emediapress.com. Press credentials are required for the issuance of a press pass, and ESTC requires that a copy of all published material be submitted to info (at) emediapress.com.
Force Majeure. Attendance at the ESTC is subject to acts of God, government authority, disaster, or other emergencies, any of which make it illegal or impossible for ESTC, Private Club and AP to provide the facilities and/or services for the ESTC. A registration may be cancelled for any one or more of such reasons by written notice from ESTC or AP to the Attendee without liability on the part of ESTC, Private Club and EC.
Cancellation. In the event the ESTC cannot be held or is postponed due to events beyond the control of ESTC, Private Club and AP, ESTC, Private Club and AP shall not be liable to Attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses.